As a cloud-based project management tool, Trello is accessible, affordable, and robust. Through Trello, you can organize all the tasks within your company, as well as improve the productivity and efficiency of your project team. But not everyone is using Trello as effectively as they can be. Here are five ways Trello can help your project team.
1. Assign and Track Your Tasks from Anywhere
Since Trello can be used anywhere, your tasks and your projects will follow you. You can log into Trello on your phone, computer, tablet, or laptop, so you always know what you need to do.
On Trello, you can both view your current tasks and assign tasks. from wherever you are. This is especially useful to companies that have employees in many locations.
2. Review Your Tasks At-a-Glance
The board-based model of Trello makes it easier to see everything that you need to do at-a-glance. In Trello, you have a board, and on each board you have a sequence of cards. This represents projects as well as discrete tasks for the projects. Boards also have discussions, comments, and checklists, all of which can be used to add more information to a given task. So, while you’re able to organize your information very simply, you still have in-depth, detailed information, too.
Since Trello is designed on a system that was primarily based on post-it notes, Trello is intuitive and easy to conceptualize. Look at the complete board to see all your cards and move your cards around as needed. Many people will be able to start using Trello effectively right away.
3. Extend With Power-Ups
Trello’s special Power-Ups make it even easier to manage. Power-Ups are essentially extensions to the existing Trello functionality. Some of them are free and some of them are paid, but all of them extend the existing, basic Trello functions. Through Power-Ups, your organization can customize the way that Trello works for them. If you need specific features, it’s likely that these features have already been developed.
Every company and every team have their own way of doing things. A project management suite can come close to being everything that they need, but they may need some customization. With Trello, this customization is likely to have already been designed. Popular Trello Power-Ups include calendar views, the ability to snooze certain tasks, and the ability to duplicate tasks on a scheduled basis.
4. Automate Your Notification System
The Trello platform will automatically notify you when tasks have been updated, assigned, completed, and otherwise changed. This makes it much easier for teams to track tasks, especially as projects grow in complexity or task members are added. An automatic notification system keeps everyone on the same page and ensures that nothing is missed.
The more you can automate, the less you’ll have to do. Automation is great from an administrative standpoint, and it means that there’s less cognitive load on everyone involved.
5. Improve the Flexibility of the Project
The simplicity of Trello makes it easier for projects to change as needed. Team members are able to update their tasks, break their tasks down into other tasks, assign other people to tasks, and other similar updates. Managers are able to sort through boards quickly to see what still needs to be tackled and are able to add projects quickly and notify their team.
Trello uses a Kanban system, which was first used at Toyota as a way of increasing efficiency. It’s easy to see why. Though it may seem like a simple system, it’s very robust. Tasks are able to be held in discrete units through the board system, while boards can be expanded. By allowing team members to make changes as desired, the project remains flexible and agile.
Further, since Trello is free to try, a company can try it out for some time and see whether it’s effective. Trello is one of the most popular cloud-based project management suites, and it’s an excellent choice for many businesses.