Jose Maria Delos Santos

About Jose Maria Delos Santos

Jose is a subject matter expert in the project management field. He has gained vast knowledge by having written hundreds of articles including project management software reviews, books reviews, training site reviews, and general articles related to the project management industry.

Is Remote Work Going to Replace The 9-to-5 Workday?

As early as 2015, some business experts have already made the prognosis: the 9-to-5 workday is already dying. The 8-hour workday, 5 days a week, or the 40-hour workweek, was born in the 1940s. So, it seems that the life of this 80-something year-old schedule is now at its end. Or is it?

Times are changing

The 40-hour workweek law was passed as a means to address extreme working hours demanded by employers to their employees. It worked for a time, especially in the manufacturing age, where people need to work together in shifts. However, between then and now, a lot has changed.

Work surveys have showed that today, there are more working mothers than in the previous decades. More than 60 percent of families today have both parents working, and many of them have young children. In fact, 70 percent of remote workers today are between the ages of 25 and 44.

Also, technology has advanced tremendously, such that it is now easier to do work outside the traditional office setting. […]

By |2019-09-16T10:35:40-04:00September 13th, 2019|

Use Trello Custom Fields to Optimize Your Workflow

Trello visual project management software enables millions of users to stay on top of their daily tasks and major projects with a simple but capable tool. With a system of online boards, lists, and cards, many individuals, teams, or even whole companies are able to organize, prioritize, and visualize work, as it moves from ideation to completion. It is a flexible tool, easy to use, and has a free version.

From the start, Trello has maintained its core function as an organizational and workflow management application. To add features and functionality, it has integrations and Power-Ups. Integrations allow Trello to work with other applications, while Power-Ups bring in features of other software inside Trello.

For example, Trello integrates with Gmail with an add-on, so that users can add cards without leaving their inbox. Trello also has a Custom Fields Power-Up. A custom field in general is a user-defined data field that can be added for various purposes. The Custom Fields Power-Up developed by Trello allows users to add custom […]

By |2019-08-20T08:51:45-04:00August 20th, 2019|

Bridge24 Launches Trello Chart Suite Chrome Extension

Bridge24 is an innovative application that enables users to manage their projects, tasks, and reports much more easily. It enhances the reporting and exporting capabilities of online project management tools such as Trello, Asana, Basecamp, and AceProject. Recently, it launched another free Chrome extension, the Trello Chart Suite Chrome Extension. When added to Chrome, Trello users will be able to create charts in one click. This nifty reporting tool helps them understand better and quickly the distribution of cards. Similarly, they now have instant access to useful information in a visual form.

Features and Benefits

Trello Chart Suite uses the same reporting engine that runs under the hood of Bridge24. It is the same program that creates interactive charts from Trello data, as well as other project management tools that it connects dynamically with. Users on Chrome browser can generate a horizontal bar chart from their current Trello board, with counts per list, in one easy click of a button. Thus, they are able to see, not only […]

By |2019-08-14T10:33:41-04:00August 14th, 2019|

Asana Introduces New Features in June 2019 Release

Asana is an online project management software for teams. As companies deal with a more fast-paced disruptive business landscape, teams are in need of better tools to help them achieve their projects and objectives. They need tools that are intuitive, effective, and insightful, so that they can spend more time on their real work. This June 2019, Asana introduced several new features, such as Workload to view team capacity, a new Admin Console for managing accounts better, a new course for marketers, and more. For a powerful reporting and exporting tool for Asana, give our own tool Bridge24 for Asana a try.

Workload – View Your Team’s Capacity

Asana provides the right tools to people, so they can propel their projects and their organizations to success. By the same token, it recently launched Workload that allows Business and Enterprise users to have a centralized view of their team’s capacity. Through a visual capacity trendline, it gives them an overview of how each member is assigned across projects. Based […]

By |2019-08-06T13:31:37-04:00August 6th, 2019|

The Importance of Reporting in Project Management

Reports are essential tools in business. They play a crucial role in the startup, ongoing, growth, expansion, and even survival stages of a company. Through business reports, companies are able to document their progress over time. Reports also help build an audit trail of the past. These documents can become necessary when going to financial institutions or when seeking investors. Corporations produce annual reports for their stakeholders and for government agencies to comply with legal obligations. Reports are also helpful in decision making, whether making a substantial purchase, planning for expansion, or deciding to sell the business.

Project Reporting

As businesses become more project-centric, the idea behind reporting is likewise followed and expected during project management. Project reporting is the act of producing formal and informal reports to communicate the status of the project. Reporting is usually done at regular intervals throughout the project. Stakeholders, sponsors and the project team agree on the frequency of the reporting. in general, project reporting helps manage the expectations of stakeholders. It also provide […]

By |2019-07-31T08:47:50-04:00July 31st, 2019|

Common Project Management Mistakes, Their Implications, and Solutions

According to a 2019 Project Management Institute survey, organizations lost about 12 percent of their total project investments because of poor performance. Unfortunately, this value has not gone down for the past 5 years. Even though more companies are using standardized project management practices, a significant amount of their efforts continue to go to waste. One probable reason is that the business landscape is changing too fast brought on by advances in technology and disruptions. Keeping pace is becoming very challenging. Another reason is that project teams are committing the same mistakes over and over again.

Common PM Mistakes

Although projects are usually different from one another, the issues that affect them are quite similar. Here are some of the common project management mistakes that are the usual suspects for its failure.

1. Poor project initiation

The PMBOK identifies 5 project management phases or lifecycles. The first one is the project initiation phase. Most experts believe that it is the most crucial among the phases. A common mistake that usually happens here […]

By |2019-07-26T10:03:52-04:00July 26th, 2019|

Basecamp 2 or Basecamp 3: Do You Need To Switch?

Basecamp 3 now supported by Bridge24Basecamp online project management and team communication software is one of the pioneers in cloud productivity tools. The company 37signals started in 1999 as a web design company. To manage their projects, they developed Basecamp as an internal project management tool. In 2004, they shifted to web applications development and offered Basecamp to the public. Basecamp 2 was released in 2012, and the original Basecamp became Basecamp Classic. In 2014, Basecamp 3 was released. Also, the company renamed itself to Basecamp.

Basecamp 2

When Basecamp 2 was released, it offered a new interface, a discussion board, and several collaboration features. It enables people to be more organized and work better together towards a common goal. The PM tool keeps all project communication in one place and offers a better alternative than email for collaboration. Users are able to send status reports to their teammates. Also, they are able to manage multiple projects at the same time. Today, Basecamp 2 is still supported and secure. […]

By |2019-07-25T10:03:36-04:00July 25th, 2019|

The Importance of Checklists in the Workplace

Simply put, a checklist is a list of items for consideration. They can come in several forms, like a list of questions or actions to be carried out. They can be accompanied by check boxes that can be ticked off when that list item has been completed. People accept the results of a completed checklist as reliable and true. Thus, it is used as a memory aid or a job tool to make sure all issues have been considered.

Why We Fail

The human brain is said to be capable of holding 4.7 million books in memory. And yet, there is no lack of documented failures in our history. So, why do people still fail, even though we are capable of holding a great amount of information and use a considerable number of skills? According to philosophers, we fail for 2 reasons: ignorance and ineptitude. We fail, firstly, because we do not have the information to perform a task. We fail also because, although we have the information, we are […]

By |2019-07-24T13:20:01-04:00July 24th, 2019|

Asana Custom Fields – Add in a Single Project or Track across the Organization

Asana project tracking software enables teams, departments, and companies to track and manage all kinds of work. They rely on the application to help them track the stage of a project, the priority level of a ticket, or the cost of a product. When custom fields became available in 2016, customers were able to track different types of work specific to their organization. Just recently, Asana has updated their custom fields feature and made it even more flexible. For a powerful reporting and exporting tool for Asana, give our own tool Bridge24 for Asana a try.

Custom Fields = Track Anything

Custom fields allow users to add additional data to tasks in their Asana projects. These special, customizable containers make it possible to track almost anything across tasks and projects. For example, teams can create fields for work stage to help them track how work is progressing. They can create fields for priority level to help them see the importance or urgency of a ticket or request. A […]

By |2019-07-22T15:29:11-04:00July 22nd, 2019|

Achieve Inbox Zero with Asana

If we ask people to describe their inbox, it is possible that only a few can honestly describe it as manageable. Most will probably say that their inbox is out of control. It may contain hundreds or even a thousand emails, mostly unread. Some may date back to more than a year from senders who they do not even remember.

We all wish that our email inbox would look neat and organized, with only a few emails, mostly read and already responded to. However, email has become the central hub of our communication, be it personal or work-related. Unfortunately, email was not designed for work management.

A Complex Problem

In 2022, email would be 50 years old, and yet people are depending on it as if it’s at the prime of its youth. One reason email has been overused is because it is so easy to use. We use email even though a quick phone call or a face-to-face chat would be sufficient.

Another problem is the carbon copy (CC:) function. When […]

By |2019-07-04T08:13:10-04:00July 4th, 2019|